Insert Text Tool
The Insert Text tool is used when editing documents that contain text. The tool inserts caret annotations that contain pop-up notes. The creator of the annotation can add their suggestions to the pop-up note for text that should be inserted at the location of the caret annotation. Subsequent users of the document can double-click the caret annotation in order to view its pop-up note and the suggested changes that it contains.
Click Insert Text Tool to use this tool:
Figure 1. Tools Tab Submenu. Insert Text Tool
When the Insert Text Tool is enabled, click and drag over the text that you want to annotate:
Figure 2. Insert Text Tool Active
When you release the mouse button, a caret annotation will be added on the right side of the selected text. Double click the annotation to open its pop-up note, then enter the desired text:
Figure 3. Insert Text Pop-up Note Expanded and Edited
Press Ctrl+' to open the Properties pane for selected annotations and view/edit properties:
Figure 3. Insert Text Tool, Insert Text Properties Pane
•Subject is the name of the caret annotation, as referenced in the Comments pane.
•Author is the name of the user that created the caret annotation.
•Name is the unique name of the caret annotation, as referenced within the application.
•Created is the date and time at which the caret annotation was created.
•Modified is the date and time at which the caret annotation was last modified.
•Read Only is the read only status of the caret annotation. If this property is enabled then users cannot interact with the annotation. Please note that it is necessary to use JavaScript to change the value of this property.
•Printable is the print status of the caret annotation. If this property is enabled then the annotation is printed with the document. If this property is not enabled then the annotation is not printed.
•Locked is the locked status of the caret annotation. If this property is enabled then the annotation cannot be deleted and its properties (including its position and size) cannot be modified by users.
•Layer specifies the optional content layer to which the caret annotation belongs. Further information about layers is available here.
•Fill Color determines the color of the caret annotation.
•Opacity determines the level of transparency in the caret annotation.
•Blend Mode determines how caret annotations blend with overlapping content. These options are explained here.
When the Insert Text Tool is selected, the following options are enabled in the Properties Toolbar:
•Fill Color determines the color of the caret annotation.
•Opacity determines the level of transparency in the caret annotation.
•Blend Mode determines how annotations blend with underlying content. These options are explained here.
•Keep Selected determines whether or not the Insert Text Tool remains selected after a caret annotation has been created. If this option is enabled then the tool will remain selected and can be used to create several annotations consecutively. If this option is not enabled then PDF-XChange Editor will revert to the designated default tool immediately after creating a caret annotation.
•Exclusive Mode simplifies the process of using the Insert Text Tool. When Exclusive Mode is enabled, the pointer ignores all interactive elements of documents other than base content. This makes it possible to create annotations on areas that overlap with other content without the risk of accidentally selecting undesired items. When Exclusive Mode is disabled, the pointer recognizes and interacts with all underlying elements in the usual manner.
•Click Properties to view/edit the Insert Text Tool Properties pane. See here for information on tool and comment properties.
•The Commenting section of the Preferences dialog box can be used to view/edit preferences for comments.
•Note that several default styles are available for annotations, as detailed in (figure 1). Click to select alternative annotation styles. The Comment Styles Palette can be used to save customized annotation styles for subsequent use. Right-click the Insert Text Tool icon in the Comment Toolbar to view existing styles and/or access the Comment Styles Palette.
Right-click annotations and select Delete to remove them. See here for an explanation of the other options in the right-click context menu.
The Comment Styles Palette can be used to save customized annotation styles for subsequent use. Right-click the Underline icon in the Comment Toolbar to view existing styles and/or access the Comment Styles Palette.