Replace Text Tool

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Replace Text Tool


 

Editor-Icon Replace Text Tool

 


 

The Replace Text tool is used when editing documents that contain text. The tool inserts caret annotations that contain pop-up notes. The creator of the annotation can add their suggestions to the pop-up note for text that should be inserted to replace existing text at the location of the caret annotation. A strikeout is added to the existing text in order to indicate that it should be removed. Subsequent users of the document can double-click the annotation in order to view its pop-up note and the suggested changes that it contains.

 

Click Replace Text Tool to use this tool:

 

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Figure 1. Tools Tab Submenu, Replace Text Tool

 

When the Replace Text Tool is enabled, click and drag over the text that you want to annotate:

 

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Figure 2. Replace Text Tool Active

 

When you release the mouse button, a strikeout annotation will be added to the text and a caret annotation will be added on the right side of it. Double click the annotation to open its pop-up note, then enter the desired text:

 

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Figure 3. Replace Text Pop-up Note Expanded and Edited

 

Press Ctrl+' to open the Properties pane for selected annotations and view/edit properties:

 

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Figure 3. Replace Text Tool, Replace Text Properties Pane

 

Subject is the name of the annotation, as referenced in the Comments pane.

Author is the name of the user that created the annotation.

Name is the unique name of the annotation, as referenced within the application.

Created is the date and time at which the annotation was created.

Modified is the date and time at which the annotation was last modified.

Read Only is the read only status of the annotation. If this property is enabled then users cannot interact with the annotation. Please note that it is necessary to use JavaScript to change the value of this property.

Printable is the print status of the annotation. If this property is enabled then the annotation is printed with the document. If this property is not enabled then the annotation is not printed.

Locked is the locked status of the annotation. If this property is enabled then the annotation cannot be deleted and its properties (including its position and size) cannot be modified by users.

Layer specifies the optional content layer to which the annotation belongs. Further information about layers is available here.

Fill Color determines the color of the annotation.

Opacity determines the level of transparency in the annotation.

Blend Mode determines how annotations blend with overlapping content. These options are explained here.

 

When the Replace Text Tool is selected, the following options are enabled in the Properties Toolbar:

 

Fill Color determines the color of the annotation.

Opacity determines the level of transparency in the annotation.

Blend Mode determines how annotations blend with underlying content. These options are explained here.

Keep Selected determines whether or not the Replace Text Tool remains selected after an annotation has been created. If this option is enabled then the tool will remain selected and can be used to create several annotations consecutively. If this option is not enabled then PDF-XChange Editor will revert to the designated default tool immediately after creating one annotation.

Exclusive Mode simplifies the process of using the Replace Text Tool. When Exclusive Mode is enabled, the pointer ignores all interactive elements of documents other than base content. This makes it possible to create annotations on areas that overlap with other content without the risk of accidentally selecting undesired items. When Exclusive Mode is disabled, the pointer recognizes and interacts with all underlying elements in the usual manner.

Click Properties to view/edit additional Replace Text Tool properties pane, as detailed above.

The Commenting section of the Preferences dialog box can be used to view/edit preferences for comments.

Note that several default styles are available for annotations, as detailed in (figure 1). Click to select alternative annotation styles. The Comment Styles Palette can be used to save customized annotation styles for subsequent use. Right-click the Replace Text Tool icon in the Comment Toolbar to view existing styles and/or access the Comment Styles Palette.

 

Right-click annotations and select Delete to remove them. See here for an explanation of the other options in the right-click context menu.

 

The Comment Styles Palette can be used to save customized annotation styles for subsequent use. Right-click the Replace Text icon in the Comment Toolbar to view existing styles and/or access the Comment Styles Palette.