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Insert Text Tool
The Insert Text tool is used when editing documents that contain text. The tool inserts caret annotations that contain pop-up notes. The creator of the annotation can add their suggestions to the pop-up note for text that should be inserted at the location of the caret annotation. Subsequent users of the document can double-click the caret annotation in order to view its pop-up note and the suggested changes that it contains.
Click Insert Text Tool to use this tool:
Figure 1. Comment Tab, Insert Text Tool
When the Insert Text Tool is enabled, click and drag over the text that you want to annotate:
Figure 2. Insert Text Tool Active
When you release the mouse button, a caret annotation will be added on the right side of the selected text. Double click the annotation to open its pop-up note, then enter the desired text:
Figure 3. Insert Text Pop-up Note Expanded and Edited
Press Ctrl+' to open the Properties pane for selected annotations and view/edit properties:
Figure 3. Insert Text Tool, Insert Text Properties Pane
•Subject is the name of the caret annotation, as referenced in the Comments pane.
•Author is the name of the user that created the caret annotation.
•Name is the unique name of the caret annotation, as referenced within the application.
•Created is the date and time at which the caret annotation was created.
•Modified is the date and time at which the caret annotation was last modified.
•Printable is the print status of the caret annotation. If this property is enabled then the annotation is printed with the document. If this property is not enabled then the annotation is not printed.
•Locked is the locked status of the caret annotation. If this property is enabled then the annotation cannot be deleted and its properties (including its position and size) cannot be modified by users.
•Layer determines the optional content layer to which the caret annotation belongs. Further information about layers is available here.
•Fill Color determines the color of the caret annotation.
•Opacity determines the level of transparency in the caret annotation.
•Blend Mode determines how caret annotations blend with overlapping content. These options are explained here.
Note that when the Insert Text Tool is enabled, the Format tab is available and can be used to customize the default properties of caret annotations:
Figure 4. Format Tab, Insert Text Tool
•Click options in the Shape Style group to select alternative default caret annotation styles.
•Click Keep Selected to keep the Insert Text Tool enabled and add multiple caret annotations to the document. If this option is not enabled then PDF-XChange Editor will revert to the designated default tool immediately after creating one caret annotation.
•Click Exclusive Mode to enable exclusive mode, which simplifies the process of using the Insert Text Tool. When Exclusive Mode is enabled, the pointer ignores all interactive elements of documents other than base content. This makes it possible to create caret annotations on areas that overlap with other content without the risk of accidentally selecting undesired items. When Exclusive Mode is disabled, the pointer recognizes and interacts with all underlying elements in the usual manner.
•Click Properties to open the Properties pane and view/edit caret properties, as detailed above.
•When caret annotations are selected, the Style Tools dropdown menu is available in the Format tab. It contains the following options:
•Click Copy Comment Style to copy the style properties of caret annotations.
•Click Apply Copied Comment Style to apply a copied caret annotation style to selected annotations.
•Click Apply Copied Comment Appearance to apply a copied caret annotation style to selected annotations.
•Click Make Current Properties Default to set the properties of the caret annotation as the default properties for subsequent annotations.
•Click Apply Default Properties to apply the default caret annotation properties to selected caret annotations.
•When caret annotations are selected, the Pop-up group is available in the Format tab and can be used to interact with the pop-up note of the annotation:
•Click Open to open the pop-up note.
•Click Hide to hide the pop-up note.
•Click Reset Location to reset the location of the pop-up note.
•When caret annotations are selected, the Arrange tab is also available and can be used to manipulate comments as detailed here.
Note that the Comment Styles Palette can be used to edit and save customized caret annotation styles for subsequent use, and the Commenting preferences can be used to view/edit preferences for all comments.