Summarize Comments

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Summarize Comments


 

Editor-Icon Summarize Comments

 


 

Click Summarize Comments to create a summary of document comments. The Summarize Comments dialog box will open:

 

summarize.comments

Figure 1. Summarize Comments Dialog Box

 

The Group by setting determines the element through which comments are grouped. The options are as follows:

Page

Type

Author

Date

Subject

 

The Sort by setting determines the element through which comments are sorted within the group. The options are the same as those in the Group by setting with the additional option Visual Order. This option sorts comments according to the visual order in which they appear in the active document.

Select the Exclude replies box to exclude replies to comments from the summary.

Select the Include invisible comments box to include invisible comments in the summary.

The Pages Range options are as follows:

Select All to include all pages in the process.

Select Current Page to include only the current page.

Use the Pages box to determine specific pages of the document. See here for further information.

Use the Subset option to select All Pages, Odd Pages Only or Even Pages Only.

Use the Output menu to determine the summary format. The options are as follows:

         • PDF Documents

         • Rich Text Format

         • Plain Text

         • HTML Files

         • CSV

The options for PDF Documents are as follows:

Paper determines the paper size used for the summary document.

Layout determines the layout of the summary document.

Select the Place each group on separate page box as desired.

Use the Destination Folder box to determine the destination folder for the summary document, or click the icon to select a folder on the local computer.

Use the File Name option to determine the name of the summary document. Use the macro menu to add macros.

The options for Rich Text Format are the same as those for PDF Documents with the exception that the Layout option is not available.

The Plain Text format features a setting for Text Encoding. Select an option from the menu as desired. The remaining settings are covered in the PDF Documents section.

The options for HTML Files and CSV are covered in the PDF Documents section.

Select the View New Document after creation box to open the document immediately after it is created.

When the desired settings have been selected, click OK to create the summary of document comments.

 

N.b. Text that the Highlight, Strikeout and Underline Tools have been used to annotate is not included in comment summaries by default. Add text to the pop-up note of annotations in order to include it in the comment summary. (This is true for all comments that feature pop-up notes). There are settings in the Commenting Preferences that automatically add annotated text to the associated pop-up note of annotations.